PDF.it

PDF Tools Built for HR & People Ops

Send offer letters for signature, redact PII for blind reviews, merge onboarding packets, and extract form data — without installing software. Files are deleted immediately after download.

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Where HR Spends More Time Than It Should

Hiring, onboarding, and employee lifecycle events are full of PDFs that need to be signed, redacted, merged, or parsed. PDF.it fixes the six problems that eat up the most time in a People Ops week.

Offer letters sitting unsigned

Print-sign-scan-email cycles stretch the time between offer and accepted offer. Candidates disengage when it takes days to move paperwork.

PII in applicant reviews

Blind review processes need names, photos, and identifying details removed — permanently, not covered with a shape.

Onboarding packets in ten pieces

I-9, W-4, handbook acknowledgment, direct deposit, emergency contact, benefits forms — new hires receive these as separate files that should be one packet.

Forms that have to become spreadsheet rows

When 40 new hires submit paper forms, turning that stack into an HRIS upload is a manual slog.

Employee documents that must stay private

Salary info, SSNs, medical leave paperwork — these can't sit on a third-party vendor's servers or go out over unsecured channels.

Large benefits guides and handbooks

Benefits packages and employee handbooks run into hundreds of pages. They exceed email limits and slow down new-hire email chains.

The Six Tools HR Uses Every Week

Every tool below runs in your browser. No desktop installs, no uploaded files left on a vendor's server.

eSign Offer Letters

Send offers for signature in seconds. Session-only signatures — nothing persists on our servers. Candidates sign in their browser and you get a signed PDF back.

Send for signature

PDF Redaction

Permanently remove names, photos, and identifying details from applicant materials for blind reviews. Object-level redaction — content is gone, not covered.

Redact a PDF

Merge Onboarding Packets

Combine I-9, W-4, handbook acknowledgment, and benefits forms into one onboarding PDF. New hires see a clean, single file instead of ten attachments.

Merge documents

Smart Extraction

Pull specific fields out of stacks of onboarding forms — name, start date, department, emergency contact — and get structured data ready for your HRIS.

Extract data

Password Protect

AES-256 encryption on performance reviews, salary letters, and termination paperwork. Share sensitive PDFs without worrying about forwarded attachments.

Protect a PDF

Compress Benefits Guides

Shrink 200-page benefits packages so they fit in welcome emails and don't bounce off inbox size limits.

Compress a PDF

Four Real Workflows

These are the sequences HR teams and People Ops run on PDF.it during hiring, onboarding, and employee lifecycle events.

Sending an offer letter and getting it back signed

  1. 1Open /esign and upload the offer letter.
  2. 2Add signature and date fields for the candidate.
  3. 3Send via email link. Candidate signs in their browser.
  4. 4Download the signed PDF for the employee file. Original and signed versions never persist on our servers.

Prepping a blind review of applicant materials

  1. 1Upload each applicant's packet to /pdf-redaction.
  2. 2Redact name, photo, school names, and any other identifying content.
  3. 3Download the redacted versions and hand them to the interview panel.

Building a new-hire onboarding packet

  1. 1Combine I-9, W-4, handbook acknowledgment, direct deposit, and benefits forms at /merge-pdf.
  2. 2Compress the merged packet at /compress-pdf so it fits in the welcome email.
  3. 3Password-protect if you're including bank or salary info.

Turning a stack of paper forms into HRIS rows

  1. 1Scan new-hire forms at 300 DPI.
  2. 2Run them through /ocr-scanner to add a text layer.
  3. 3Use /smart-extraction to request name, start date, department, emergency contact as fields.
  4. 4Download the structured data and upload to your HRIS.

Which Plan Fits an HR Team?

eSign, redaction, and smart extraction are all Business-tier. That's where most People Ops teams land.

Business

$13.99/month— recommended for HR & People Ops
  • eSign with session-only signatures
  • PDF redaction (object-level)
  • Smart extraction for forms
  • OCR scanner
  • Password protect & AES-256 encryption
  • Files up to 1GB
  • Unlimited conversions & batch processing
  • Table extraction — 200 pages/month
Start 30-day free trialCompare all plans

Hiring at scale? Enterprise unlocks workflow automation templates, 2,000 pages/month of table extraction, and priority processing.

Employee Data Stays Private

PDF.it processes your files in real time and deletes them the moment you download the result. We never store, read, index, or share your documents. SSNs, I-9s, W-4s, salary letters, and performance reviews never sit on our servers.

  • Files deleted immediately after download
  • SSL-encrypted transfers
  • AES-256 encryption on password-protected PDFs
  • No reusable signature libraries stored server-side
  • No file storage, ever
  • No indexing, no analytics on document contents

Frequently Asked Questions

Can I eSign an offer letter on PDF.it?+

Yes. Upload the offer letter, add signature fields, and send it to the candidate. Signatures are session-only — we never store reusable signature libraries server-side, which keeps candidate data out of any vendor database.

Can HR redact PII from applicant materials for blind review?+

Yes. Our redaction tool permanently removes names, addresses, photos, and any other identifying information from applicant PDFs. The redacted content is deleted at the object level — it's not just covered with a black box.

Does PDF.it store employee documents?+

No. Files are processed in real time and deleted as soon as you download the result. All transfers are SSL-encrypted. I-9s, W-4s, offer letters, and performance reviews never sit on our servers.

Can I extract form data from a stack of onboarding PDFs?+

Yes. Use smart extraction to request specific fields — legal name, start date, department, emergency contact — and get a structured output you can push into your HRIS or a new-hire spreadsheet.

What plan should an HR team pick?+

The Business plan covers most People Ops workflows: redaction, eSign, smart extraction, 1GB files, and unlimited conversions. Enterprise is the right fit for HR teams at larger organizations running workflow automation across dozens of hires per month.

30 Days of Business Plan, Free

Start with the full Business tier — eSign, redaction, smart extraction, 1GB files. No charge for 30 days. Cancel any time.

Start free trial